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By Indway Fresh | Madurai, Tamil Nadu
Introduction
At Indway Fresh, we manufacture and supply premium cold pressed oils coconut oil, groundnut oil, sesame oil, sunflower oil, and more from our facility in Madurai, Tamil Nadu. Over the years, one of the most common questions we receive from international buyers and B2B partners is:
“What documents do I need to import cold pressed oil from India?”
This checklist answers exactly that. Whether you are a Gulf distributor, a European private label importer, or a Southeast Asian food brand, here is every document Indway Fresh provides and every certificate you need to clear customs smoothly.
Why Export Documentation Matters
Cold pressed edible oils are classified under HS Code 1515/1516. Importing countries especially EU, USA, Gulf, and Southeast Asia require strict food safety and phytosanitary compliance before clearing any shipment.
Missing even one document can:
- Hold your shipment at customs
- Disqualify you from regulated retail markets
- Delay payment and LC settlement
Indway Fresh ships with complete documentation so your procurement process stays clean and your timeline stays on track.
The Complete Export Documentation Checklist
✅ 1. FSSAI Central License
Issuing Authority: Food Safety and Standards Authority of India
Validity: 1–5 years (renewable)
Indway Fresh holds a valid FSSAI Central License mandatory for all manufacturers involved in interstate trade or export. Our license number appears on all product labels, invoices, and export certificates.
What buyers receive:
- Copy of FSSAI Central License
- FSSAI-compliant product labeling on all export SKUs
✅ 2. APEDA Registration (RCMC)
Issuing Authority: Agricultural and Processed Food Products Export Development Authority
Document: Registration-cum-Membership Certificate (RCMC)
Indway Fresh is registered with APEDA required for export of processed food and edible oils under India’s scheduled products list. This enables us to ship under eligible export incentive schemes and complete AD Code registration at port.
✅ 3. IEC – Import Export Code
Issuing Authority: DGFT (Directorate General of Foreign Trade)
Validity: Lifetime
Our IEC is linked to our GST registration and is required for all customs clearance and international bank remittances. Buyers can verify our IEC on the DGFT portal.
✅ 4. HACCP Certification
Standard: Hazard Analysis and Critical Control Points
Validity: 3 years with annual surveillance audits
Indway Fresh’s cold press extraction process including raw material sourcing, Kachi Ghani pressing, filtering, and bottling is HACCP certified. Our critical control points are documented and audited regularly.
What this means for buyers:
- Hazard-controlled production process
- Documented corrective action logs
- Sanitation and pest control SOPs maintained
- Accepted by Gulf, Southeast Asia, and US importers
✅ 5. ISO 22000 Certification
Standard: ISO 22000:2018 — Food Safety Management Systems
Validity: 3 years + annual audits
Beyond HACCP, ISO 22000 extends food safety management across our entire supply chain — from raw seed procurement to final packed export carton.
| Feature | HACCP | ISO 22000 |
|---|---|---|
| Scope | Production-level | Full supply chain |
| Recognition | Gulf / USA | Global — especially EU |
| Complexity | Moderate | Higher |
ISO 22000 makes Indway Fresh a preferred supplier for EU retail, private label importers, and institutional HoReCa buyers.
✅ 6. Phytosanitary Certificate
Issuing Authority: Plant Quarantine Officer, Department of Agriculture
Validity: Per shipment
For every Indway Fresh export consignment, we coordinate with the Plant Quarantine Station to obtain a phytosanitary certificate confirming the oil is free from pests, diseases, and harmful organisms.
Markets that require this:
- USA, EU, Japan, Australia — mandatory
- Gulf countries — required for most commodities
- Southeast Asia — varies by country
This is issued per shipment — Indway Fresh handles the application and coordination as part of our export process.
✅ 7. Certificate of Analysis (COA) — NABL Lab Report
Issuing Bodies: NABL-accredited laboratories
Validity: Per batch
Every batch shipped by Indway Fresh comes with a NABL-accredited lab report covering:
| Parameter | Relevance |
|---|---|
| FFA % / Acid Value | Oil freshness and quality |
| Peroxide Value | Oxidation and shelf life |
| Moisture & Volatile Matter | Stability in transit |
| Heavy Metals (Pb, Cd, As) | Safety compliance |
| Aflatoxin (Groundnut Oil) | Critical for EU / USA |
| Pesticide Residue | Residue-free certification |
Buyers receive batch-specific COA with every Indway Fresh shipment.
✅ 8. Organic Certification (On Request)
For buyers requiring organic-certified cold pressed oils, Indway Fresh can supply with:
| Market | Certification |
|---|---|
| EU | EU Organic / NPOP |
| USA | USDA NOP |
| India + Export | India Organic |
Contact our team to confirm organic certification availability for specific products and volumes.
✅ 9. GST Registration & LUT
- GST Registration: Active and compliant
- LUT (Form RFD-11): Filed annually allows Indway Fresh to export without upfront IGST payment, keeping our pricing clean for international buyers
✅ 10. Shipment-Level Documents (Per Consignment)
| Document | Details |
|---|---|
| Commercial Invoice | Buyer-seller details, FOB/CIF price, HS code |
| Packing List | Box-wise net/gross weight, volume |
| Bill of Lading / AWB | Issued by shipping line or airline |
| Certificate of Origin | Issued via EIC / FIEO |
| Shipping Bill | Filed on ICEGATE customs portal |
| AD Code Registration | Completed at our export port |
All shipment documents are prepared and shared with buyers in advance of vessel departure.
Summary Checklist
| # | Document | Validity | Indway Fresh Status |
|---|---|---|---|
| 1 | FSSAI Central License | 1–5 years | ✅ Active |
| 2 | APEDA RCMC | Annual | ✅ Registered |
| 3 | IEC Code | Lifetime | ✅ Active |
| 4 | HACCP Certificate | 3 years | ✅ Certified |
| 5 | ISO 22000 Certificate | 3 years | ✅ Certified |
| 6 | Phytosanitary Certificate | Per shipment | ✅ Per consignment |
| 7 | COA / NABL Lab Report | Per batch | ✅ Per batch |
| 8 | Organic Certificate | Annual | On Request |
| 9 | GST + LUT | Annual | ✅ Active |
| 10 | Shipment Documents | Per consignment | ✅ Provided |
FAQ
Q: Is Indway Fresh export-ready?
A: Yes. Indway Fresh holds all major export certifications — FSSAI Central License, HACCP, ISO 22000, APEDA registration, and IEC. We supply NABL lab reports and phytosanitary certificates per shipment.
Q: What markets does Indway Fresh export to?
A: We supply B2B buyers across Gulf countries, Southeast Asia, and European markets. Contact us for market-specific documentation requirements.
Q: What is the MOQ for export orders?
A: MOQ varies by product and packaging format. Contact our export team for volume-specific pricing and documentation.
Q: Do you support private label export?
A: Yes Indway Fresh offers private label cold pressed oils with full export compliance documentation included.
Q: How long does documentation take after order confirmation?
A: Standard export documents are prepared within 5–7 working days of order confirmation. Phytosanitary certificates are coordinated per shipment timeline.
Partner with Indway Fresh for Export-Grade Cold Pressed Oils
Indway Fresh is a Madurai-based cold pressed oil manufacturer supplying export-quality coconut oil, groundnut oil, sesame oil, sunflower oil, and more with complete documentation, NABL-tested quality, and flexible B2B packaging.
📧 Contact our export team: indwayfresh@gmail.com
📞 WhatsApp / Phone: 95976-65086
🌐 Website: indwayfresh.com
